Office Manager

About this opportunity

OFFICE MANAGER Industry: Real Estate & Hardware Location: Accra, Ghana Employment Type: Full-Time Job Summary A client seeking an organized, proactive, and responsible Office Manager to oversee the day-to-day administrative operations of a growing company operating in the real estate and hardware industry. The successful candidate will ensure the smooth running of the office, coordinate staff and administrative activities, maintain proper records, support management, liaise with clients and suppliers, and assist with the coordination of real estate and hardware-related operations. Key Responsibilities • Oversee the day-to-day operations and administrative activities of the office to ensure smooth and efficient business operations. • Coordinate office schedules, meetings, appointments, correspondence, and internal activities. • Manage office supplies, equipment, stationery, utilities, and general office requirements. • Maintain accurate and organized physical and electronic records, including company documents, client information, property records, invoices, purchase orders, and supplier documents. • Support the management and administration of real estate activities, including property viewings, inspections, client appointments, tenant/landlord communication, and property documentation. • Coordinate administrative activities related to the hardware business, including supplier communication, purchase orders, deliveries, stock records, invoices, and customer orders. • Liaise with suppliers, contractors, artisans, landlords, tenants, customers, and other business partners to ensure timely completion of activities. • Follow up on customer enquiries, property leads, orders, deliveries, payments, and other outstanding business matters. • Assist in monitoring stock levels and report shortages, discrepancies, damaged goods, or other inventory issues to management. • Coordinate office staff activities and assist with monitoring attendance, punctuality, leave schedules, and general office discipline. • Support recruitment, onboarding, and other HR-related administrative activities when required. • Prepare reports, letters, memos, presentations, minutes, and other documents for management. • Assist management with planning, coordination, and implementation of company activities and projects. • Monitor office expenses and assist in ensuring effective control of administrative costs. • Handle incoming calls, emails, visitors, and correspondence professionally and direct enquiries to the appropriate departments. • Ensure clients, suppliers, and visitors receive professional and timely service. • Identify administrative challenges and take appropriate action to resolve them or escalate them to management. • Ensure company policies, procedures, and administrative standards are followed. • Maintain confidentiality of company, employee, client, property, financial, and business information. • Perform any other administrative or operational duties assigned by management. Qualifications • Bachelor's degree or HND in Business Administration, Management, Office Administration, Human Resource Management, or a related field. • Minimum of 2–4 years' experience in office administration, office management, or a similar role. • Previous experience in real estate, construction, hardware, retail, or a related industry will be an advantage. • Good knowledge of Microsoft Office, particularly Word and Excel. • Strong organizational and administrative skills. • Good written and verbal communication skills. Required Skills & Competencies • Excellent organizational and time-management skills. • Strong attention to detail. • Good communication and interpersonal skills. • Ability to multitask and work under pressure. • Strong customer service skills. • Good problem-solving and decision-making abilities. • Ability to coordinate people and activities effectively. • Good record-keeping and documentation skills. • High level of professionalism, integrity, and confidentiality. • Ability to work independently with minimal supervision. • Strong follow-up and task-management skills.

Responsibilities

• Execute office manager duties and responsibilities

Requirements

• Relevant experience in the field
• Strong communication skills

Skills

• Communication
• Problem Solving
• Teamwork