Accounts and Administrative Executive

About this opportunity

JOB DESCRIPTION JOB TITLE: Accounts and Administration Officer EMPLOYMENT TYPE: Full time LOCATION: On site (Accra) DIRECT REPORT: General Manager SUPERVISES: N/A JOB PURPOSE The Accounts and Administration Officer is responsible for managing the company’s day-to-day accounting and administrative activities, ensuring accurate financial records, statutory compliance, effective internal controls and efficient office operations. The role provides reliable financial and administrative support to the General Manager and contributes to sound business decision-making and operational efficiency. RESPONSIBILITIES 1. Financial Accounting & Reporting • Maintain accurate financial records, including general ledger, accounts payable and receivable. • Perform bank reconciliations and ensure financial transactions are properly recorded and supported. • Prepare monthly, quarterly and annual financial reports for management review. • Provide accurate financial information and analysis to support management decision-making. 2. Budget, Cash Flow & Expense Management • Assist with budget preparation and cash flow forecasting. • Monitor income, expenditure and cash flow against approved budgets. • Ensure expenditures are properly authorised and supported by appropriate documentation. • Identify financial risks, variances and areas for cost control. 3. Statutory Compliance & Audit • Ensure timely compliance with applicable statutory requirements, including taxes, VAT and SSNIT. • Maintain accurate and complete financial documentation for statutory and management purposes. • Coordinate internal and external audit activities and provide required documentation. • Support the implementation and maintenance of effective financial controls. 4. Administration & Office Operations • Manage day-to-day administrative and office operations. • Coordinate vendors, service providers, service contracts and facility-related matters. • Maintain the company’s asset register and support inventory control. • Coordinate meetings, office logistics and general administrative support. • Support procurement activities in accordance with company policies and procedures. 5. Payroll & Operational Support • Support payroll processing in collaboration with the General Manager, where applicable. • Coordinate with DBS on the end-to-end processing of PFIs and related physical and electronic documentation. • Identify opportunities for improving financial and administrative processes. • Perform other reasonable duties assigned by management. KEY PERFORMANCE INDICATORS Performance will be assessed against: KPI Area Expected Standard Financial Records Accurate, complete and up-to-date financial records Financial Reporting Reports prepared accurately and within agreed timelines Statutory Compliance Timely and accurate statutory filings and payments Budget & Cost Control Expenditure maintained within approved budgets Cash Flow Management Effective monitoring and reporting of cash flow Internal Controls Appropriate controls maintained and exceptions promptly addressed Audit Support Audit documentation complete and provided within agreed timelines Administration Efficient and responsive management of office operations Asset & Inventory Control Accurate and up-to-date asset and inventory records Documentation Financial and administrative records properly maintained and accessible Professionalism Integrity, confidentiality, accuracy and accountability demonstrated QUALIFICATIONS & EXPERIENCE • Bachelor’s degree in Accounting, Finance or a related field. • 2–4 years’ relevant experience in accounting and/or administration. • Part or full professional qualification with ACCA, ICAG or CIMA is an added advantage. • Strong financial reporting, analytical and systems skills. • Experience working in a growing business environment is an advantage. • Strong attention to detail and accuracy. CORE COMPETENCIES The successful candidate should demonstrate: • Strong accounting and financial management skills. • Good analytical and problem-solving abilities. • High level of accuracy and attention to detail. • Strong organisational and time-management skills. • Good knowledge of financial controls and statutory compliance. • Proficiency in relevant accounting and Microsoft Office applications. • Strong communication and interpersonal skills. • Integrity, reliability and accountability. • Ability to maintain confidentiality. • Ability to multitask and meet deadlines. • Proactive and process-improvement mindset. WORKING RELATIONSHIPS • Internal: CEO, General Manager and all departments. • External: DBS, banks, auditors, statutory authorities, vendors, suppliers, service providers and other business stakeholders. AUTHORITY & ACCOUNTABILITY The Accounts and Administration Officer is accountable for the accuracy and integrity of financial records, timely financial and administrative reporting, statutory compliance, effective internal controls and efficient coordination of assigned administrat

Responsibilities

• Financial Accounting & Reporting
• Budget, Cash Flow & Expense Management
• Statutory Compliance & Audit
• Administration & Office Operations
• Payroll & Operational Support

Requirements

• Financial Accounting & Reporting
• Budget, Cash Flow & Expense Management
• Statutory Compliance & Audit
• Administration & Office Operations
• Payroll & Operational Support

Skills

• Communication
• Problem Solving
• Teamwork